How to Create and Print Labels in Microsoft Word

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Learn how to create label sheets in Microsoft Word for printing
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This wikiHow teaches you how to set up and print a template for a single label or multiple labels in Microsoft Word. We’ll also talk you through how to make a sheet of identical labels or print several different labels on the same page.

Making and Printing Labels in Word: The Basics

  • You can print a single label or an entire sheet of labels.
  • Microsoft Word has premade label templates for most brands and s of labels.
  • You can use a pre-made mailing list to create labels for printing.
Method 1
Method 1 of 3:

Printing a Single Label or a Sheet of the Same Label

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  1. Step 1 Obtain the labels you need.
    Labels come in different sizes and for different purposesfor everything from regularno. 10 envelopes to legal-sized mailings and CD covers. Get the labels that are best suited for your project and needs.
    • You can buy self-adhesivepre-cut label printing paper online or at an office supply store.
    • According to Professional Organizer Caitlin Jaymesprinted labels are an excellent organizational aid if you have a lot of paper documents to keep track of. Using typed and printed labels instead of handwritten ones helps ensure that your labels are clear and easy to read.[1]
  2. Step 2 Create a new Microsoft Word document.
    Launch Word and create a newblank document.
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  3. Step 3 Click the Mailings tab.
    It's at the top of the document window.
  4. Step 4 Click Labels.
    It's at the far-left of the toolbar.
    • Depending on which version of Word you’re usingyou might see this in the Create section of the toolbar.
    • If promptedclick OK to grant Word access to your contacts.
  5. Step 5 Select Options.
    You’ll see this button in the window that pops up when you click Labels.[2]
  6. Step 6 Select the right options for your label and printer.
    In the Options menuselect your printer typethe brand of the label (using the Label Products or Label Vendors dropdown)and the specific type of label you’re planning to print on (in the Product Number menu).
    • The information you’ll need to select the right “product number” should be marked on the packaging of the labels you’re using.
    • You can also click New Label… to create a custom label to your own exact specifications instead of selecting from one of the product presets.
    • Click OK once you’re done making your selections.
  7. Step 7 Add text to the label.
    Do so by typing a recipient's addressname badge textCD labeletc.in the Delivery Address field or by clicking the address book icon to the right of the fieldselecting a recipientand clicking Insert.
    • You can also check the Use my address or Use Return Address box to automatically fill in any address information linked to your Microsoft account.
  8. Step 8 Click Font… and customize the text .
    This dialog box allows you to customize the look of the labels by selecting a fonttext sizetext colorand .
    • When you’re done adjusting the textclick OK.
  9. Step 9 Select the number of labels you're printing.
    • Click Full page of the same label to print a full sheet of the label.
    • To print just one labelclick Single label and then identify the row and the column on the label sheet where you'd like the label to be printed.
  10. Step 10 Insert the blank label sheet into your printer.
    Make sure you have them aligned correctly for your printer.
    • Use the Customize… button to select the printer option that best matches how you load the label sheets into your printer.
  11. Step 11 Click Print….
    Make sure the print preview of the labels looks the way you want it tocheck that your printer settings are correctthen click Print again to confirm.
    • Click File in the menu bar and Save if you want to save this label template for future use.
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Method 2
Method 2 of 3:

Printing a Sheet of Different Labels

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  1. Step 1 Get a sheet of printable labels.
    You can order them online or get them from an office supply store.
  2. Step 2 Create a new Word document.
    Launch Word and create a newblank document.
  3. Step 3 Select Labels in the Mailings tab.
    Click Mailings at the top of the document window and select Labels.[3]
  4. Step 4 Click Options.
    You’ll see this button in the window that opens up.
  5. Step 5 Choose your printer type and product information.
    In the Options windowselect the type of printer you havethen use the dropdowns to choose your brand of label and specific product. Click OK when you’re done to close the Options window.
    • You can also click New Label to create a label using your exact specifications instead of the presets.
  6. Step 6 Click New Document.
    Orif you’re on a Macclick OK. This will create a document displaying a table that matches the sheet of labels you configured.
    • If you can’t see the outlines of the labelsgo to Table > View Gridlines in the menu at the top of the screen.
  7. Step 7 Type your information into each label.
    You can enter whatever text or other elements you want into each label on the grid.
  8. Step 8 Go to File and select Print.
    Make sure the print preview matches with the orientation of your label sheet in the printer. When you’re readyclick Print to confirm.
    • Make sure you save the file if you want to print your labels again in the future.
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Method 3
Method 3 of 3:

Printing Labels from an Address List

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  1. Step 1 Obtain the labels you need.
    Labels come in different sizes and for different purposesfor everything from regularno. 10 envelopes to legal-sized mailings. Get the labels that are best suited for your project and needs from an office supply store.[4]
  2. Step 2 Prepare your mailing list.
    Word can pull names and addresses from an Excel spreadsheetan Access databaseyour Outlook contactsor on Macyour Apple contactsor a FileMaker Pro database. You can also type a new mailing list during the merge if you prefer.
  3. Step 3 Create a new Microsoft Word document.
    Open Word and create a blank document.
  4. Step 4 Click the Mailings tab.
    It's at the top of the document window.
  5. Step 5 Click Start Mail Merge and select Labels….
    It's at the far-left of the toolbar.
    • If promptedclick OK to grant Word access to your contacts.
  6. Step 6 Click Starting Document and select Label Options.
    If you’re using the Mac version of Wordyou can skip this step—the Label Options menu will open as soon as you click Labels.
  7. Step 7 Click the radio button next to your printer type.
  8. Step 8 Select your label manufacturer from the Label Products menu.
    This menu might also be called “Label vendors.”
    • If your manufacturer isn't listedexamine the label packaging for the label dimensions and the number per sheet. With this informationyou can select an equivalent product.
  9. Step 9 Select your product from the Product number drop down.
    Click the product number for your label. It should be clearly marked on the packaging.
    • You can also click New Label… to create a custom label instead of using the presets.
  10. Step 10 Click OK.
    You should now see a table with the outline of your labels. If you don’tgo to Table > View Gridlines.
  11. Step 11 Click Select Recipients.
    Click the Select Recipients button next to the Start Mail Merge button in the toolbar.
  12. Step 12 Select your mailing list.
    On a Windows computerclick Browse to select a source for your mailing list. On a Macyou’ll see a dropdown menu with a list of options. Click on the source of the addresses you want to put on the labels.
    • If you want to create a new list at this pointclick Create a new List….
    • If you don't want to create labels for your entire mailing listclick Edit Recipient List and select the recipients you want to include.
    • Click OK once you’ve made your selection.
  13. Step 13 Click Arrange your labels and select Address block.
    This works a little differently on a Mac. Insteadselect a label on the gridclick Insert Merge Field in the menu barand select any fields you want to include.
  14. Step 14 Select the elements you want to include on the labels.
    These include name formatbusinessnameetc. Click OK when you’re done.
    • On a Macsimply select each field from the Insert Merge Field dropdown. You don’t have to click OK.
  15. Step 15 Click Update Labels.
    It's an icon in the toolbar with a green "refresh" symbol.
  16. Step 16 Click Preview Results in the toolbar.
    Make sure the labels look the way you want them to.
  17. Step 17 Insert the blank label sheets into your printer.
    Make sure you have them aligned correctly for your printer.
  18. Step 18 Click Finish & Merge and Print Documents….
    It's at the far right of the toolbar.
  19. Step 19 Click Print.
    Your label(s) will print.
    • Click File in the menu bar and Save if you want to save this label template for future use.
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Community Q&A

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  • Question
    When I type a sheet of labelssometimes a second blank page appears. How do I remove the second page?
    Community Answer
    Community Answer
    Go to the bottom of the first pageand hit the 'delete' key - it should go away.
    Thanks! We're glad this was helpful.
     Thank you for your feedback.
     If wikiHow has helped youplease consider a small contribution to support us in helping more readers like you. We’re committed to providing the world with free how-to resourcesand even $1 helps us in our mission. Support wikiHow
    Yes No
    Not Helpful 0 Helpful 1
  • Question
    How do I print labels that are all different addresses?
    Community Answer
    Community Answer
    Use a mail merge. Add all of the different addressesthen print each one.
    Thanks! We're glad this was helpful.
     Thank you for your feedback.
     If wikiHow has helped youplease consider a small contribution to support us in helping more readers like you. We’re committed to providing the world with free how-to resourcesand even $1 helps us in our mission. Support wikiHow
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    Not Helpful 11 Helpful 10
  • Question
    How do I make a full page of address labels?
    Community Answer
    Community Answer
    There should be an option called "mail merge." You need a mailing list and your document; the list can be a spreadsheetan Outlook directory etc.
    Thanks! We're glad this was helpful.
     Thank you for your feedback.
     If wikiHow has helped youplease consider a small contribution to support us in helping more readers like you. We’re committed to providing the world with free how-to resourcesand even $1 helps us in our mission. Support wikiHow
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    Not Helpful 4 Helpful 1
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References

  1. ↑ Caitlin Jaymes. Professional Organizer. Expert Interview
  2. ↑ https://support.microsoft.com/en-us/office/create-and-print-labels-82086c07-2afa-4982-9d7d-9c9141d5035b#ID0EDDD=Windows
  3. ↑ https://support.microsoft.com/en-us/office/create-a-sheet-of-nametags-or-address-labels-e53acd6f-8f40-45fc-890c-a38b92c1349f#ID0EDDD=Windows
  4. ↑ Caitlin Jaymes. Professional Organizer. Expert Interview

About This Article

Caitlin Jaymes
Co-authored by:
Caitlin Jaymes
Professional Organizer
This article was co-authored by Caitlin Jaymes and by wikiHow staff writerMegaera LorenzPhD. Caitlin Jaymes is a Closet Organizer and Fashion Stylist based in Los AngelesCalifornia. With a background in Fashion PR and Fashion Designshe specializes in creating wardrobes for her clients with pieces they already own. She has experience working with celebritieseditorial shootsand men and women of all ages. Caitlin uses fashion and organization to help instill and influence confidenceambitionand stress-free lifes for all her clients. She runs her business by two guiding principles: “fashion has no rulesonly guidance on how to look and feel your best” and “life has too many stressorsdon’t let clutter be one of them.” Caitlin’s work has been featured on HGTVThe Rachael Ray ShowVoyageLALiverpool Los Angelesand the Brother Snapchat Channel. This article has been viewed 746,719 times.
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Co-authors: 28
Updated: March 62026
Views: 746,719
Categories: Microsoft Word
Article SummaryX

1. Create a new Word document.
2. Click Mailings.
3. Click Labels.
4. Add the label text.
5. Customize the printing layout.
6. Choose your label manufacturer.
7. Click OK.
8. Click Print.

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