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SANTOSH KUMARI M
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Updated on: Oct 272025
Private Limited Company Registration in India
Setting up a business in India often involves choosing a private limited company as a preferred option. This structure offers shareholders limited liability protection while placing specific ownership constraints. In contrastin the case of an LLPpartners oversee the management. Private limited company registration allows for a clear distinction between directors and shareholders.
At IndiaFilingswe offer a cost-effective service to register new companyregistration of startup in India and facilitate seamless private limited company registration in India. We handle all legal formalities for online PVT LTD company registration in Indiaensuring strict compliance with the Ministry of Corporate Affairs (MCA) regulations.
What is a private limited company?
In Indiaa private limited company is a privately held entity with limited liabilityand it ranks among the nation's most favored business structures. This popularity is primarily attributed to its numerous advantagesincluding limited liability protectionease of formation and maintenanceand its status as a distinct legal entity. This encourages a prospective businessman to engage in the incorporation of private limited company. A private limited company enjoys legal separation from its owners and necessitates a minimum of two members and two directors for its operation. Here are the key characteristics of a private limited company in Indiawhich justify the PVT LTD company registration:
- Limited Liability Protection: Shareholders of a private limited company are liable only to the extent of their shareholding. Their assets remain safeguardedeven in cases of financial setbacks incurred by the company.
- Separate Legal Entity: A private company possesses its own distinct legal identity. It can own propertyengage in contractsand initiate or defend legal actions under its unique name.
- Minimum Number of Shareholders: A private company must have a minimum of two shareholders and cannot exceed 200 shareholders.
- Minimum Number of Directors: A private limited company necessitates a minimum of two directors. At least one of these directors must be an Indian citizen.
- Minimum Share Capital: The company must maintain a minimum paid-up capital of Rs. 1 lakh or a higher amount as specified.
- Name of the Firm: The private limited company's name must conclude with the words "Private Limited."
- Restrictions on Share Transfer: The right to transfer shares within a private limited company is restricted. Shares can only be transferred with the approval of the Board of Directors or following the company's Articles of Association.
- Prohibition on Public Invitation: Private limited companies are prohibited from inviting the public to subscribe to their shares or debentures.
- Compliance Requirements: Private limited companies are obligated to adhere to various legal and regulatory obligationsincluding maintaining proper financial recordsconducting annual general meetingsand filing annual returns with the ROC.
In summarythe attributes of a private limited company registration process in India make it a favoured choice among entrepreneurs planning to involve in the registration of startup in Indiaowing to its advantageous features and relatively straightforward structure.
Types of Private Limited Companies:
Entrepreneurs or prospective businessmen must consider the following types of private limited companiesif they intend to start company or undertaking the business registration in India,
- Company Limited by Shares: Shareholders' liability is limited to the nominal share amount mentioned in the Memorandum of Association.
- Company Limited by Guarantee: Member liability is limited to the amount of guarantee specified in the Memorandum of Association. This guarantee is invoked only during winding up.
- Unlimited Companies: Members of unlimited companies have unlimited personal liability for the company's debts and liabilities. Howeverthey are still considered a separate legal entityand individual members cannot be sued.
Ensure you deeply understood these types before proceeding to the business registration in India.
Advantages of a Private Limited Company
A Private Limited Company Incorporation is one of India's most popular business structures. It offers several advantages and some disadvantageslet us explain.
- Limited Liability: Shareholders' responsibility is restricted to the extent of their capital contributionsafeguarding personal assets from the company's financial obligations and liabilities.
- Distinct Legal Identity: A Private Limited Company possesses an independent legal identity distinct from its proprietors. It has the capacity to own assetsengage in contractual agreementsand initiate or defend legal actions under its own name through company name registration.
- Continuous Existence: The company's existence persists irrespective of shifts in shareholders or directors. Its existence is not contingent upon the lifespan of its associates.
- Ease of Funding: Raising capital by issuing shares to investorsventure capitalistsor angel investors is easier. This structure attracts external investment. This removes the capital worries when an entrepreneur start company.
- Tax Benefits: Private Limited Companies may qualify for various tax benefits and exemptionsmaking them tax-efficient entities.
- Credibility and Trust: Having "Pvt. Ltd." in your company name often instills more confidence and trust in customerssuppliersand partners. This signifies one of important benefits of company name registration.
Disadvantages of a Private Limited Company
The Disadvantages of a private limited company when you intend to for the incorporation of private limited company,
- Compliance Burden: Face regulatory demandsincluding financial reportingfilingsand audits.
- Complex Setup: Process and cost for managing are higher than more superficial structures.
- Share Limits: Restricted share transfers; max 200 shareholders in India.
- Public Disclosure: Financial info is publicly viewableimpacting privacy.
- Exit Complexity: Selling or leaving is more complicated than with other structures.
- Slower Decisions: The involvement of shareholders and directors may slow choices.
Requirements for Registering a Company in India:
The following requirements must be considered when you set out on how to register PVT LTD company in India,
Directors and Members:
A minimum of two directors and 200 members are required for Private Limited Company Registration in Indiaas per the Companies Act of 2013.
Directors must have a Director Identification Number (DIN) issued by the Ministry of Corporate Affairs (MCA) for a new company registration in India.
At least one director must be an Indian residenthaving spent 182 days in India in the previous calendar year.
Company Name:
When selecting a name for a PVT LTD registration in Indiatwo factors must be considered:
The name should reflect the principal activity of the business.
Address of the Registered Office:
After the company formation in India processthe company must provide the permanent address of its registered office to the company registrar. Business operations occur in this officeand all relevant company documentation is maintained.
Company Registration Online Process - How to Register a Company in India?
Here is the four-step process on how to register PVT LTD company in India:
Step 1: Acquire a Digital Signature Certificate (DSC)
Every director and shareholder must secure a Digital Signature Certificate (DSC) issued by the Controller of Certification Agencies (CCA). This involves providing essential details such as passport-sized photosPANAadhaar Cardphone numberand email address. Foreign nationals should also furnish notarized and apostilled documents if applicable.
Step 2: Director Identification Number (DIN)
Obtain a Director Identification Number (DIN) if you intend to be a director in the company. DIN is essential for directors and needs to be provided in the registration form.
Step 3: Name Reservation for the Company (SPICe+ Part A)
Begin by completing the SPICe+ Part A form to secure a unique company name. This entails selecting the company typeclasscategoryand sub-categoryspecifying the primary division of industrial activity and offering a comprehensive business description. You'll need to propose two names for approval.
Step 4: Submission of Company Details (SPICe+ Part B)
Provide comprehensive information concerning capitalregistered office addresssubscriber and directors' detailsstamp dutyPAN and TAN applicationand necessary attachments for new company registration in india.
Step 5: Preparation and Submission of Incorporation Forms (SPICe+ MOA and AOA)
Draft the Memorandum of Association (MOA) and Articles of Association (AOA) containing crucial company details. Obtain digital signatures from subscribers and professionals before submitting these documents to the MCA for approval.
Additionallyfile the AGILE-PRO-S form to register for GSTEPFOESICa bank accountand a shop and establishment license (which may be state-dependent).
Certificate of Incorporation
Upon successful document verificationthe MCA will issue the Certificate of Incorporation (COI) with the Company Identification Number (CIN)PANand TAN.
These are the typical steps to be followed for PVT LTD company registration online in India successfully.
What Is a Company Registration Certificate?
A Company Registration Certificateofficially known as the Certificate of Incorporationis a government-issued document that legally confirms the formation of a company in India under the Companies Act2013.
It is issued digitally by the Registrar of Companies (RoC) under the Ministry of Corporate Affairs (MCA) after successful approval of the incorporation documentsin accordance with Section 7(2) of the Companies Act.
This certificate affirms that your business is a distinct legal entitycapable of:
- Owning assets
- Opening a bank account
- Applying for statutory registrations (like GST)
- Entering into legal contracts
- Raising funds or investments
Think of it as your company’s legal birth certificate—authorizing it to operate within India’s regulatory framework.
What Does the Company Registration Certificate Contain?
The Certificate of Incorporation includes key details such as:
- Company Name – as approved during SPICe+ filing
- Corporate Identification Number (CIN) – a unique ID issued by the MCA
- Date of Incorporation – the official date of company formation
- PAN and TAN – if applied for during the registration process
- Company Structure – e.g.Private LimitedLLPOPCetc.
- Registered Office Address – the company’s official location
Documents Required for Online Company Registration in India:
To register a Private Limited Company using the SPICe+ (INC-32) formthe following documents must be submitted:
A. When the Director and Subscriber are Indian Nationals
- Affidavit by Subscribers: An affidavit on stamp paper from each subscriber confirming their intention to become shareholders of the company.
- Proof of Registered Office Address:
- If Rented/Leased: Rental agreement and No Objection Certificate (NOC) from the property owner.
- If Owned: Ownership document such as Sale Deed.
- Utility Bills: A copy of the latest electricity billwater billor gas bill (not older than 2 months) for the registered office.
- Name Approval Documents:
- If the proposed name includes restricted words or expressions requiring prior approval from the Central Governmenta copy of the approval letter must be attached.
- If the proposed name is based on a registered trademark or a trademark applicationattach a copy of the trademark registration certificate or the trademark application.
- Identity and Address Proof:
- If any subscriber/director does not have a Director Identification Number (DIN)submit valid identity and address proof.
B. When the Director or Subscriber is a Foreign National
- Passport: A valid passport is mandatory.
- Address Proof: Submit any one of the followingprovided it contains the current address:
- Driving License
- Residence Card
- Bank Statement
- Government-issued identity document with address
Time Required to Register a Private Limited Company
Registering a Private Limited Company in India typically takes 7 to 10 working days. This includes approvals for:
- Director Identification Number (DIN)
- Company Name
- Certificate of Incorporation
With the introduction of the SPICe+ (INC-32) formthe process has been streamlined into a single online application with the Ministry of Corporate Affairs (MCA). This digital integration has significantly reduced registration time and improved efficiency—making it easier for startups and businesses to launch and expand operations in India.
Post-Registration Compliance
Following incorporationadhering to post-registration company compliances is essential to streamline company operations and define the roles and responsibilities of directors and shareholders. This includes mandatory procedures after completing the process of how to register a company in India,
Register Your Company through IndiaFilings
IndiaFilings specializes in Private limited Company Registration services in Indiaproviding comprehensive guidance and support throughout the registration process. Our team of professionals offers expert consultation tailored to your specific requirements and business goals for online company registration in India with affordable PVT LTD company registration fees.
Selecting the appropriate name for your company incorporation is criticaland IndiaFilings' experts will help you choose a unique and fitting name that aligns with ROC guidelines. We'll conduct a name availability search and facilitate the reservation of your chosen namereflecting your business identity.
Compiling the necessary documentation for online company formation in India can be overwhelmingbut our experts will handle this task efficiently. We will guide you in assembling all required documentsensuring accuracy and complianceto register new company properly.
For a PVT LTD registrationdirectors must obtain a Digital Signature Certificate and Director Identification Number (DIN). We will guide this process to ensure you possess the certifications for seamless registration.
By choosing IndiaFilings for your Company Registration needsyou can be confident that your company registration process will be managed professionally and effectively. We aim to simplify the process with reasonable PVT LTD company registration feesallowing you to concentrate on your business objectives while we address the legal requirements. Embark on your entrepreneurial journey with assurance by registering your company through IndiaFilings.
Related Guides
What is a private limited company India?
What are the advantages and disadvantages of a private limited company?
Private Limited Company Registration
How do you name a Private Limited company?
How to open a current account for a Private Limited Company?
CIN Number of a Company: Everything You Need to Know
How to Transfer Shares of Private Limited Company
Check Business Name Availability
Find if business name can be registered with MCA in India
To register a company in Indiathe first step is to obtain name approval for the business from the Ministry of Corporate Affairs (MCA). This process takes about 24-48 hours. A private limited company name in India must end with the words private limited. One Person Company ends with (OPC) private limited. LLP end with LLP and Section 8 companies can end with words like foundation, association or institution.
A company name proposed to be registered cannot be identical or similar to an existing company name. Alsoevery company name must include a word that denotes the activity undertaken. For examplein VERVE Financial Services Private Limited - Financial Services denote the activity undertaken. Check Business Name Availability.
Online Trademark Search
Enter a brand name to search across all trademark classes
All trademarks are registered in India with the Office of the Controller General of PatentsDesigns and Trade Marks. A trademark application has to be filed under a class that denotes the type of goods or services the brand or logo represents. There are 45 trademark classes and each class represent a distinct type of goods or service.
Trademark search can be conducted using the tool above to check if any identical or similar brand or logo is registered or applied for under the same class. If there is an existing applicationcare must be taken while reapplying to ensure that the application is not rejected by the Trademark Registrar. Trademark Search.
Documents Required For Company Registration
PAN Card
PAN is mandatory for Indian Directors.
Passport (Foreign Nationals Only)
Passport is mandatory for Foreign Directors or Shareholders.
Aadhaar Card
Aadhaar is mandatory for Indian Directors.
Proprietorship vs Limited Liability Partnership (LLP) vs Company
| Features | Proprietorship | Partnership | LLP | Company |
| Definition | Unregistered type of business entity managed by one single person | A formal agreement between two or more parties to manage and operate a business | A Limited Liability Partnership is a hybrid combination having features similar to a partnership firm and liabilities similar to a company. | Registered type of entity with limited liability to the owners and shareholders |
| Ownership |
Sole Ownership
|
Min 2 Partners
Max 50 Partners
|
Min 2 Shareholders
Max 15 Directors
Max 200 Shareholders
1 Director
1 Nominee Director
|
|
| Registration Time | 7-9 working days | |||
| Promoter Liability | Unlimited Liability | Limited Liability | ||
| Documentation |
LLP Deed
Incorporation Certificate
|
|||
| Governance | - | Under Partnership Act | LLP Act2008 | Under Companies Act,2013 |
| Transferability | Non Transferable | Transferable if registered under ROF | Transferable | |
| Compliance Requirements |
Income tax filing if turnover is more than Rs.2.5 lakhs
|
|||
FAQ's on Company Registration
MCA Compliance
Every registered entity must fulfill its compliance obligations at the end of each financial year. These typically encompass tasks such as auditing financial recordsfiling income tax returnsand submitting annual forms to the MCA.
| Form | Company Compliance | Due date | Penalty |
| COB Filing | Commence of Business Certificate | To be filed before 180 days of company Incorporation | Rs.50,000 for non-compliance |
| DIR 3 EKYC | Any director with DIN | On or Before 30th September every year | Deactivation of the DIN A late filing fee of Rs.5,000 Disqualification of the Directors |
| Form ADT 1 | Appointment of auditor | Within 15 days from the date of appointment of the Auditor | Late fees will be applicablewith fees ranging from 2 to 12 times the nominal feedepending on the number of days of delay. |
| Form AOC 4 | Filing financial statements of the company | 30 days from the conclusion of the AGM | Late fees will be applicable, with fees ranging from 2 to 12 times the nominal feedepending on the number of days of delay. |
| Form MGT 7 | Annual Returns of the Company | 60 days from the conclusion of the AGM |
In addition to the above filings, depending on the type of entity and business activity more compliance filing maybe applicable. Please check with an IndiaFilings Advisor to help you with the compliance for your company.
All Limited Liability Partnerships (LLP) registered in India are required to file statutory returns with the Ministry of Corporate Affairs (MCA) each year. IndiaFilings can help you maintain your LLP Compliance at a very affordable price.
| Form | LLP Compliance | Due date | Penalty |
| DIR 3 KYC | For every designated partners of a limited liability partnership (LLP) with DIN | Before 30th September every year | Deactivation of the DIN A late filing fee of Rs.5,000 Disqualification of the Partners |
| Form 11 | Annual Returns | May 30th every year | Late fees will be applicable, ranging from 1 to 15 times the nominal fee for Small LLPs and 1 to 30 times the nominal fee for other than Small LLPsdepending on the number of days of delay. |
| Form 8 | Statements of Accounts and Solvency | 30th October every year |
Apart from the aforementioned filingsthere might be additional compliance filings that could be relevant for LLPs. Please consult with an IndiaFilings Advisor to assist you with the compliance needs of your LLP.
| Entity | Form | Due date |
| Private Limited Company | Annual Return (Form MGT-7) | 60 days from the conclusion of the AGM or 28th November 2024 (Which Ever is Earlier) |
| Financial Statements (Form AOC-4) | 29th October 2024 | |
| DIR-3 KYC | 30th September 2024 | |
| Form DPT-3 | 30th June 2024 | |
| Form ADT-1 | Within 15 days from the date of appointment of the Auditor | |
| ITR 6 (Non audit case) | 31st July 2024 | |
| ITR 6 (Audit Cases) | 31st October 2024 | |
| GSTR 9 | 31st Dec 2024 | |
| Limited Liability Partnership | ITR 5 (Non audit case) | 31st July 2024 |
| ITR Form 5 (Audit case) | 30th September 2024 | |
| Annual return - Form 11 | 30 May 2024 | |
| Financial Statements - Form 8 | 30 October 2024 |
Note : Get in touch with our experts to efficiently handle your compliance filingswhether you are an LLPa companypartnership firm or a proprietorship. Contact us to ensure your compliance is filed before the due date.