QuickBooks’ built-in inventory is limited. Learn when it’s enoughwhen it’s notand which inventory apps work best with QuickBooks Online.
10 Best Inventory Software that Integrate with QuickBooks (2026)
This article is part of a larger series on Accounting Software.
QuickBooks Online handles basic inventorybut growing businesses often need more — especially if you manage multiple locationssell on several channelsor need stronger purchasing and tracking tools. An integrated inventory system fills those gaps by handling day-to-day stock management while QuickBooks manages your accounting.
This guide breaks down when to upgrade from QuickBooks’ native inventory tools and reviews the best inventory software to integrate with QuickBooks Online based on featuresease of useand business needs.
Here are our picks for the best inventory management software that integrates with QuickBooks:
Provider | Best for | Starting monthly price |
|---|---|---|
Overall inventory and order management | $39 | |
Manufacturing and production tracking | $179 | |
Open-source inventory with ERP integration | $0 (free plan available) | |
Free inventory with POS tracking | $0 | |
Retail POS with advanced inventory | $89 | |
Omnichannel POS and ecommerce inventory | $39 | |
Restaurant inventory and food costing | Custom pricing | |
Wholesale and multichannel inventory | $349 | |
QuickBooks upgrade for inventory control | $59.95 | |
Simple inventory software for small businesses | $110 |
I have over five years of experience evaluating inventory management software across retailmanufacturingecommerceand wholesale environments. I use this experience to help small businesses improve inventory accuracystreamline fulfillment workflowsand maintain clear visibility over stock levels and costs.
My evaluation focuses on how each system performs in real-world workflows like order managementstock trackingpurchasingand reporting. This ensures each platform is assessed based on practical usenot just feature lists.
All recommendations follow the Fit Small Business editorial policywhich requires objective analysisindependent scoringand clearunbiased guidance to help you make informed decisions.
Payments Staff Writer at Fit Small Business
Our main consideration when choosing the best inventory management integrations was to look for software features that would combine well with QuickBooks Online in terms of functionality and purpose. Since QuickBooks is used for accounting purposes like invoicingtracking of expenses and incomeand payment of billswe looked for inventory management integrations that would make these things easier.
Automation was a big plus point for potential software providersas automated processes remove the human error elementmaking accounting easier and more accurate.
We also looked for inventory management features that are useful in general: inventory countslow-stock alertsdetailed reportingand vendor management.
Compare QuickBooks inventory management integrations
Provider | Best for | QBO integration | Standout feature |
|---|---|---|---|
The best overall pick for affordablefull-featured inventory and order management. | Primarily one-way sync for transactions (Zoho to QBO) | Multilocation + multichannel inventory tools | |
Manufacturers needing advanced production trackingraw material managementand scheduling. | Two-way sync | Real-time production & BOM management | |
Tech-savvy users wanting highly customizableopen-source inventory management and ERP integration. | Connector-based | Highly customizable workflows & automation | |
Retailers seeking a basicfree solution integrated with a simple POS system. | One-way sync | Simple inventory tools included with POS | |
Multi-storehigh-volume retailers needing advanced POScatalogand vendor ordering. | Two-way sync | Detailed product catalogs & vendor ordering | |
Omnichannel businesses requiring seamless inventory syncing between online and retail. | Syncs orders one-way; inventory syncs both ways | Centralized online + in-store inventory | |
Restaurants that need precise food cost controlrecipe costingand invoice automation. | Syncs transactions via import | Vendorrecipeand invoice automation | |
Growing wholesalers and ecommerce businesses needing advanced multichannel inventory and purchasing. | Two-way sync | Advanced inventory + purchasing + light MRP | |
QuickBooks users needing an affordable upgrade for multi-location and assembly tracking. | Two-way sync | Affordable multi-location + assembly tracking | |
Small product businesses that want simplemodern inventory tracking with B2B tools. | One-way sync | Easy barcode tools & built-in B2B showroom |
Most of our picks also appear in our ranking of leading inventory management software. Read our buyers’ guide to learn more.
Why Zoho Inventory is my overall pick
Pros
- Handles multilocationmultichanneland multicurrency
- Free plan available
- Easy setup and intuitive interface
Cons
- Lacks return management and kitting depth compared to higher-end systems
- No forecasting tools
- Order and transaction limits on lower tiers
Overview
Zoho Inventory earns our top spot because it’s affordableeasy to useand offers one of the most complete QuickBooks Online integrations available. Small businesses get access to strong core featuressuch as multilocation trackingitem bundlingbarcode managementstock adjustmentspurchase ordersand shipping toolswithout the complexity or cost of a full ERP.
It’s especially useful for businesses selling across multiple channels. Zoho connects to ShopifyAmazonEtsyeBayand multiple Shopify storefronts (depending on plan)making it a solid choice for retailers and ecommerce brands that need their inventoryordersand fulfillment in sync.
While Zoho lacks advanced features like BOM management and advanced demand planningits mix of priceusabilityand functionality makes it the best all-around choice for most QuickBooks users.
Zoho offers a robust two-way sync with QuickBooks Onlinemaking it one of the smoothest integrations on this list. You can:
- Sync itemsinvoicesbillspaymentsand inventory adjustments
- Share vendor and customer records across both systems
- Update stock levels automatically as orders are created or fulfilled
- Map taxesaccountsand currencies between platforms
- Import your QuickBooks contacts and export Zoho invoices and credit notes
Zoho often becomes the operational system of record for inventorywhile QuickBooks remains your accounting source of truth — reducing manual data entry and improving accuracy.
- Multilocation & multi-warehouse tracking: Move stock between warehouses and monitor levels in real time.
- Bundling and kitting: Create product bundles and composite items easily.
- Shipping and fulfillment tools: Print labelspackand ship with integrated carriers.
- Multichannel ecommerce integrations: Connect to ShopifyAmazonEtsyeBayand more.
- Expiration and batch tracking (higher tiers): Helpful for perishables and regulated goods.
- Multicurrency handling: Create transactions and manage payments with more than one currencyget automatic exchange rate updatingand view reports that summarize all transactions by contact.
Zoho inventory management is comprehensiveletting you make stock adjustmentscreate variantsset reorder levelsand more. (Source: Zoho)
Zoho offers monthly or annual billing. Monthly pricing:
Plan | Monthly fee | Orders/month | Users | Locations |
|---|---|---|---|---|
Standard | $39 | 500 | 2 | 2 |
Professional | $99 | 3000 | 2 | 4 |
Premium | $159 | 7500 | 2 | 6 |
Enterprise | $299 | 15000 | 7 | 10 |
Annual plans offer discounts.
Why Katana works well for manufacturers
Pros
- Strong production planning and BOM management
- Real-time materials and inventory tracking
- Granular purchase order management
Cons
- No free plan; pricing can be high for small teams
- Some advanced features only available on higher tiers
- Email-only support on lower plans
Overview
Katana is purpose-built for manufacturersmakersand product businesses that need to manage raw materialswork-in-progressand production scheduling — not just finished goods. It gives you real-time visibility into what you can makewhen you can make itand which materials you need to purchase next.
Its visual production calendarautomated resource allocationand bill of materials (BOM) tools make it easy to maintain optimal stock levels and avoid shortages. You can also track batch numbers or serial numbersmanage multiple warehousesand run shop-floor operations from a single dashboard.
Katana is more expensive than general inventory softwarebut for manufacturersthe efficiency gains usually justify the cost.
Katana’s integration with QuickBooks Online eliminates a major pain point for manufacturersmanually transferring production and purchasing data into accounting. With the integrationyou can:
- Sync finished goods and material balances between Katana and QBO
- Convert purchase orders into QBO bills with one click
- Sync customersvendorsand sales orders
- Push costs and adjustments directly to your general ledger
Katana becomes your operational manufacturing and inventory systemwhile QuickBooks remains your financial system of record — keeping quantitiescostsand orders aligned without double entry.
- Production planning and scheduling: Real-time visibility into capacitymaterial availabilityand work-in-progress.
- Bills of materials & costing: Track componentslaborand overhead to maintain accurate product costs.
- Shop-floor control: Assign taskstrack timeand monitor progress directly from the floor.
- Purchase order automation: Create and manage supplier orders with expected dateslocationsand currencies.
- Batch and serial tracking: Required for many regulated or perishable goods.
- Custom workflows via Katana API: Use the software’s API to create make-to-order workflows and other automations that simplify and streamline your operations.
Purchase orders let you track many different types of informationand can be automated. (Source: Katana)
All Katana plans include unlimited users
Plan | Monthly fee | SKU's | Location | Features |
|---|---|---|---|---|
Free | $0 | 30 | 3 | Full features |
Core | Starts at $299 | Unlimited | Add as you go | Multicurrencycustom user permissionsbarcode scanning |
Annual plans offer discounts.
Why Odoo is my choice for open-source inventory integration
Pros
- Free inventory management software
- Highly customizableopen-source platform
- Strong automation tools and double-entry inventory system
Cons
- Requires technical setup and ongoing maintenance
- QuickBooks integration needs a paid third-party connector
- Limited support compared with commercial software
Overview
Odoo is a powerful open-source ERP platform that includes a free inventory modulemaking it appealing to businesses seeking flexibility and full control over their system. Unlike most plug-and-play inventory toolsOdoo lets you customize workflowsautomate stock rulesand extend functionality with hundreds of appsfrom CRM to manufacturing.
Its inventory module includes automatic replenishmentbarcode supportbatch and expiration trackingand a double-entry inventory system that provides strong traceability. Howeverbecause Odoo isn’t a QuickBooks-native productsetup and maintenance require more technical expertise than most small businesses have in-house.
For tech-savvy users who need deep customization or for businesses already using Odoo for other operationsit can be a cost-effective and highly capable inventory solution.
Odoo and QuickBooks Online connect through third-party connector appsnot a native integration. While this adds costthe sync can still be useful for businesses that want to keep accounting in QuickBooks but run operations in Odoo. Depending on the connectoryou can:
- Sync customersvendorsproductsinvoicesand bills
- Push purchase orders and receipts into QuickBooks
- Sync inventory values and adjustments
- Map taxes and accounts for clean financial reporting
Because Odoo handles operational workflows and QuickBooks manages financialsthe combination works wellas long as you’re comfortable configuring the connector or hiring support. These third-party apps can cost upwards of $200. Here is one example: Odoo QuickBooks Online Connector PRO by VentorTech.
- Double-entry inventory system: Tracks every stock movement for high accuracy.
- Automated replenishment: Auto-generate RFQs or purchase orders when stock hits reorder levels.
- Expiration and lot tracking: Useful for perishablescosmeticspharmaand regulated items.
- Open-source customization: Modify workflowsfieldsand automations to match your business.
Odoo’s inventory module allows you to process receiptsdelivery ordersand returns. The software is available on desktop and Android or iOS apps.
Odoo offers a modular pricing model. Inventory is included in the free single-app plan.
- Free: One app (Inventory qualifies)
- Standard: ~$9.10/user/mo
- Custom: ~$13.60/user/mo
Third-party QuickBooks connectors cost extraoften $150–$400/year.
Why Square is good for basic free inventory tracking
Pros
- Free plan with essential inventory tools
- Built-in POS and online store
- Simpleintuitive interface for small retailers
Cons
- Limited advanced inventory features unless you upgrade
- Only works with Square Payments
- One-way QuickBooks sync via connector
Square is the best free option for retailers that need straightforward inventory management without the cost or complexity of larger systems. It even got the top spot as our best overall POS system. Even on the free planyou can track stock levelscreate item variantsreceive low-stock alertsand manage basic catalog updates. It also includes a free online storemaking it ideal for new or small retailers selling both in person and online.
Upgrading to Square for Retail Plus adds more advanced toolslike barcode printing and scanningvendor managementand cost of goods sold (COGS) reportingbut the free plan is strong enough for small stores with simple inventory needs.
Square doesn’t have the depth of Lightspeed or the flexibility of Zohobut for small businesses that want a freeeasyall-in-one solutionit’s hard to beat.
Need help with setting up or optimizing the software? Check out our detailed guide for Square Inventory managementwhich includes step-by-step instructions and a video.
Square integrates with QuickBooks Online through the Square Connector appwhich automatically imports your Square salespaymentsfeesand taxes into QuickBooks. This setup helps you:
- Keep accounting updated daily without manual entry
- Maintain accurate COGS and sales reporting
- Sync item and transaction details cleanly into QuickBooks
Inventory itself remains managed in Squarewhile QuickBooks handles the financial sidegiving small businesses an efficientlow-maintenance workflow.
You can see how the integration process works and get started using QuickBooks’ guide.
- Automatic low-stock alerts: Reliable notifications when items need replenishing.
- Simple variant and item management: Easy setup for colorssizesor s.
- Free online store: Inventory syncs automatically with in-person sales.
- Upgradable reporting: Higher-tier plans unlock cost tracking and detailed analytics.
Square Inventory lets you easily set product options and variants such as different sizes or colors.
- Free plan available (plus one free card reader)
- Plus: $49 per monthper location
-
- Discounted processing fees
- Advanced inventory management
- Advanced reporting
- Vendor management
- Premium: $149 per monthper location
-
- Cross-location returns and fulfilment
- Transfer orders
Why Lightspeed is my pick for retail POS inventory
Pros
- Highly detailedcustomizable inventory tools
- Built-in purchase ordering and vendor catalog access
- Strong multilocation retail features
Cons
- No free plan; can be expensive for small stores
- Interface has a learning curve
- Not ideal for perishable or ingredient-level tracking
Overview
Lightspeed Retail is one of the most robust POS and inventory systems available for brick-and-mortar retailers. It stands out for its deep product organization toolsvendor catalogspurchase orderingserialized inventorycustomizable categoriesand strong reporting.
Retailers with large catalogsmultiple locationsor complex workflows (such as specialty sports storesapparel boutiquesbike shopsand electronics retailers) will benefit from Lightspeed’s granular controls. It also supports built-in vendor ordering and access to thousands of supplier catalogsmaking replenishment fast and accurate.
While its pricing is higher than simpler systems like Square or ZohoLightspeed offers the level of inventory detail that scaling retailers needespecially those managing high SKU counts or multiple stores.
Lightspeed connects to QuickBooks Online using a two-way sync via Lightspeed Accounting or a certified integration app. This allows you to:
- Push daily salespaymentsand taxes into QuickBooks
- Sync COGS and inventory valuation for accurate books
- Map accountsclassesand locations for clean reporting
- Keep POS and accounting data aligned with minimal manual entry
Lightspeed manages the operational side of retail (inventorysalesvendors)and QuickBooks handles accountinggiving retailers a reliable division of responsibilities.
You can use specialized apps to connect QuickBooks Online with Lightspeed; here is one option starting at $30 per month.
- Detailed inventory management: Create and track item categoriesserial numbers, stock-keeping unitsand product bundles and kits.
- Integrated supplier catalogs: Browse and order directly from over 3,000 vendors.
- Built-in purchase order management: Createsendand receive POs with automation.
- Returns & exchanges management: Streamlined workflows for retail operations.
Lightspeed boasts granular inventory management with a high level of customizability for product categoriesbundlesand kits.
Lightspeed Retail
- Basic
-
- Monthly: $109 per month
- Annual: $89 per month
- Core
-
- Monthly: $179 per month
- Annual: $149 per month
- Plus
-
- Monthly: $339 per month
- Annual: $289 per month
Why Shopify works well for omnichannel retail
Pros
- Strong inventory syncing across online storePOSand marketplaces
- User-friendly tools for fulfillmentreturnsand exchanges
- Large app ecosystem for advanced retail features
Cons
- Some inventory features require upgrading to POS Pro
- Third-party apps can increase monthly costs
- One-way QuickBooks sync (Shopify → QBO)
Overview
Shopify is mainly known as a best-in-class ecommerce platform and lets you sell both online and in-store. Its inventory system tracks products across multiple locationssales channelsand fulfillment methodsletting retailers manage everything in one place. Whether you’re selling on your websitethrough social channelsor in a physical storeShopify keeps stock counts aligned automatically.
Shopify POS Pro adds deeper retail features such as staff rolesin-store pickup workflowsand advanced inventory tools. You can also use the Stocky app (included with POS Pro) for purchase ordersdemand forecastingvendor managementand detailed inventory analytics.
While Shopify isn’t the best fit for retailers who sell only in-storeit’s unmatched for omnichannel businesses that want integrated ecommercePOSand inventory in a single system.
That saidmany of Shopify’s strongest inventory management features require you to subscribe to higher plans. The process for unlocking full functionality can also get complicated: you’ll need to subscribe to a Shopify ecommerce plan and upgrade to POS Pro.
Shopify connects to QuickBooks Online through a one-way syncsending ecommerce and POS salesrefundsfeesand taxes into your accounting automatically. This integration helps businesses:
- Keep online and in-store sales accurately recorded in QuickBooks
- Sync orders and payouts for clean financial reporting
- Map productscustomersand accounts without manual entry
Inventory management stays within Shopify as the source of truthwhile QuickBooks handles the financial sideideal for omnichannel operations.
- Omnichannel inventory syncing: Manage stock across your websitePOSmarketplacesand social channels.
- Multilocation inventory: Supports up to 10 locations on standard plans (more on Shopify Plus).
- Stocky app for POS Pro: Advanced purchase ordersforecastingvendor toolsand inventory analytics.
- Flexible fulfillment: In-store pickupcurbsidelocal deliveryand ship-from-store workflows.
The Stocky app combined with Shopify POS Pro gives you the highest possible level of inventory management functionalityincluding demand forecasting and detailed reports. (Source: Shopify)
You’ll need to subscribe to a Shopify plan in order to use Shopify’s POS system and inventory functions. Here is the pricing for Shopify’s ecommerce plans:
- Basic
-
- Monthly: $25 per month
- Annual: $19 per month
- 10 inventory locations
- Grow
-
- Monthly: $65 per month
- Annual: $49 per month
- 10 inventory locations
- 5 staff accounts
- Advanced
-
- Monthly: $399 per month
- Annual: $299 per month
- 10 inventory locations
- 15 staff accounts
- Shopify Plus (for high-volume businesses):
- From $2,300 per month
- One- or three-year term
- 200 inventory locations
- Unlimited staff accounts
Once you’ve subscribedyou can upgrade the POS from Lite to Pro for an additional monthly fee. If you then use the Stocky app with POS Proyou’ll be at the highest level in terms of inventory management options.
- Shopify Retail
-
- Monthly: $89 per monthper location
- Annual: $79 per monthper location (billed yearly)
Why MarketMan is good for restaurant food cost control
Pros
- Ingredient-level inventory and recipe costing
- Automated vendor management and invoice scanning
- Strong waste tracking and COGS visibility
Cons
- Higher pricing than general inventory tools
- Multilocation features only on top-tier plans
- Designed specifically for foodservice (not versatile for other industries)
Overview
MarketMan is a restaurant-focused inventory and vendor management system built for kitchens that need tight control over food costsingredient usageand supplier ordering. It updates inventory in real time as recipes are prepareditems are soldor invoices are scanned — giving restaurants an accurate picture of their COGS each day.
The platform also includes recipe costingprep listswaste loggingmenu profitability analysisand automated purchasing workflows. Restaurants can upload invoices by photo or PDFand MarketMan will read line itemsupdate ingredient countsand prepare the invoice for QuickBooks — all without manual data entry.
MarketMan is pricier than general inventory toolsbut it’s one of the few systems that truly handles restaurant workflows end-to-end.
MarketMan integrates with QuickBooks Online through a one-way syncsending invoicesvendor detailsingredient-level purchasesand cost updates directly into your accounting. This helps restaurants:
- Automate AP entry from scanned invoices
- Maintain accurate daily COGS and food cost percentages
- Keep real-time ingredient usage aligned with financial reporting
- Reduce manual bookkeeping and entry errors
MarketMan handles operational inventorywhile QuickBooks remains the financial source of truthideal for foodservice businesses with fast-moving stock.
- Ingredient-level tracking: View and manage inventory by ingredientrecipeportionor menu item.
- Recipe and menu costing: See profitability by dish and track cost fluctuations over time.
- Automated vendor management: Auto-generate POslog deliveriesand track pricing changes.
- Invoice scanning: Upload invoices by photo and MarketMan updates stock automatically.
MarketMan allows for precise price tracking for ingredientsamong other useful inventory and vendor management functions. (Source: MarketMan)
MarketMan inventory management software comes in three available plans. You can request a demo via the MarketMan websitebut no long-term free plan is available.
Plan | Monthly price per location | What’s included |
|---|---|---|
Starter | $199 | Inventory countingpurchasing & receivingvendor catalog toolsinvoice scanningrecipe/menu costingbasic waste trackingPOS/accounting integrations. |
Growth | $249 | Everything in Starter plus automated vendor orderingadvanced cost analysisbudgetingand enhanced waste/COGS reporting. |
Enterprise | Custom | Everything in Growth plus multi-location managementcentralized dashboardsAPI accessand dedicated enterprise support. |
Why Cin7 Core fits growing wholesale and ecommerce businesses
Pros
- Deep inventorypurchasingand light manufacturing tools
- Excellent multichannel integrations (AmazonShopifyWooCommerceeBayPOS)
- Strong two-way QuickBooks Online sync
Cons
- Higher starting price than small-business tools like Zoho or inFlow
- Setup can be more complex for first-time inventory users
- Some advanced features require add-ons
Overview
Cin7 Core (formerly DEAR Systems) is one of the most powerful inventory add-ons for QuickBooks Onlineideal for wholesalersecommerce brandsand product-based businesses that have outgrown QuickBooks’ built-in inventory. It centralizes purchasingsaleswarehouse managementand production while integrating seamlessly with top marketplaces and ecommerce platforms.
Businesses that manage multiple warehousessell on several channelsor need accurate landed costing and backordering will find Cin7 Core especially valuable. It also includes light manufacturing featuressuch as assemblieswork ordersand bill of materials (BOM) supportmaking it a strong choice for small producers who want more structure than Zoho but don’t need the full complexity of Katana.
While it’s one of the more expensive tools on this listCin7 Core is also one of the most capable and a popular upgrade for brands scaling from QuickBooks Commerce or Shopify alone.
Cin7 Core’s QuickBooks Online integration is one of the strongest available. It uses two-way sync to ensure operational data and accounting stay in alignment. You can:
- Sync customerssuppliersproductsand stock levels
- Push salespurchasesand manufacturing costs into QuickBooks
- Sync COGSinvoicespaymentsand adjustments
- Map accountsclassesand locations for clean financial reporting
Cin7 Core acts as the operational system of record while QuickBooks remains the financial systemreducing errors and eliminating manual reconciliation.
- Multichannel order management: Connects to AmazonShopifyWooCommerceeBayand dozens of marketplaces.
- Advanced purchasing tools: Landed costbackorderssupplier managementand automated replenishment.
- Warehouse management: Binsbarcode scanningand multi-location support.
- Light manufacturing: AssembliesBOMsproduction ordersand material tracking.
- Accurate costing: FIFOactual costbatch costingand landed cost allocation.
Cin7 Core’s product overview shows real-time top sellershelping businesses quickly track revenue and performance. (Source: Cin7 Core)
Cin7 Core offers several plans depending on order volume and feature needs:
Plan | Monthly price | No. of users | No. of integrations | Sale order volume |
|---|---|---|---|---|
Standard | $349 | 5 | 2 | 6,000/year |
Pro | $599 | 10 | 4 | 24,000/year |
Advanced | $999 | 15 | 6 | 120,000/year |
Omni | Custom | 8 | 5 | Customizable |
Why SOS Inventory is my affordable upgrade for QuickBooks users
Pros
- Built specifically to extend QuickBooks Online’s inventory capabilities
- Supports multi-location trackingserial/lot numbersand assemblies
- More affordable than advanced systems like Cin7 Core or Katana
Cons
- Interface is less modern than newer inventory platforms
- Limited ecommerce integrations compared with higher-end tools
- Some features require mid- or upper-tier plans
Overview
SOS Inventory is one of the most popular inventory add-ons for QuickBooks Online because it fills almost every gap in QuickBooks’ native inventory featuresat a price small businesses can afford. It adds true multi-location trackingmanufacturing/assembly workflowsserial and lot controlreorder automationand stronger purchasing tools.
It’s especially useful for wholesalersdistributorsand small manufacturers that have outgrown QuickBooks Online but don’t want the cost or complexity of a full ERP. SOS Inventory becomes the operational hub for inventorywhile QuickBooks handles accountinggiving businesses accurate stock and financial data without double entry.
SOS Inventory was designed specifically for QuickBooksso its integration is one of the smoothest available. You can:
- Sync itemsordersinventory balancesPOsinvoicesand bills
- Push COGSadjustmentsand assemblies into QuickBooks
- Sync multi-location and serial/lot activity for accurate valuation
- Map accounts for clean GL reporting
Because QuickBooks and SOS Inventory operate in tandemmost small businesses see an immediate improvement in inventory accuracy and workflow efficiency.
- Multi-location tracking: True warehouse- and location-level stock visibility.
- Assemblies & manufacturing workflows: BOMsbuildscomponent trackingand cost rollups.
- Serial and lot control: Essential for electronicsperishablesand regulated products.
- Advanced purchasing tools: Automated reorder pointsvendor managementand order tracking.
- Sales order management: Pick/pack/ship workflows and fulfillment tracking.
SOS Inventory adds full sales order workflows to QuickBookssuch as POsinvoicesshipmentsand RMAswhile eliminating duplicate data entry. (Source: SOS Inventory)
SOS Inventory has three subscription tiersall with unlimited SKUs and full QuickBooks Online integration:
Plan | Monthly price | Users | Locations | What’s included |
|---|---|---|---|---|
Companion | $69.95 | 2 | 1 | Basic inventory management with sales ordersassembliesand QuickBooks integration |
Plus | $139.95 | 3 | Unlimited | Everything in Companion plus serial/lot trackingbarcodingbinsand more |
Pro | $194.95 | 5 | Unlimited | Everything in Plus plus advanced manufacturingjob costingWIPand customer portal |
SOS Inventory offers a 14-day free trial.
Why inFlow Inventory is good for simple small business inventory
Pros
- Very easy to learn and use
- Strong barcodemobileand showroom (B2B portal) tools
- Affordable compared with advanced systems
- Good workflow support for wholesalers and small product businesses
Cons
- One-way QuickBooks sync (inFlow → QBO)
- Limited manufacturing features compared with Katana or Cin7 Core
- Fewer marketplace integrations than larger inventory platforms
Overview
inFlow is a great fit for small product-based businesses that want an easyintuitive inventory system without the complexity of an ERP. It’s especially popular among wholesalersdistributorsand B2B sellers because of its built-in B2B Showroombarcode toolssimple purchasing workflowsand mobile capabilities.
With inFlowyou can track stock across multiple locationsscan products using a mobile device or inFlow’s dedicated Smart Scannermanage purchasing and sales ordersand create custom catalogs for customers. The interface is very approachablemaking inFlow ideal for teams looking for straightforward inventory control rather than deep manufacturingforecastingor automation.
While not as advanced as Cin7 Core or KatanainFlow offers one of the best user experiences for small businesses that need organizedreliable inventory tracking.
inFlow’s integration with QuickBooks Online is a one-way syncsending sales ordersinvoicespaymentsand purchasing activity into QuickBooks. This keeps accounting up to date without double entry. You can:
- Push sales and purchasing transactions into QuickBooks
- Sync customer and vendor records
- Map accounts and tax codes for clean financial reporting
inFlow handles day-to-day inventorywhile QuickBooks manages your financialsideal for small businesses wanting simpledependable workflows.
- B2B Showroom: Customers can browse productsview pricingand place orders online.
- Barcode tools: Mobile scanning and optional Smart Scanner for faster picking and receiving.
- Multilocation inventory: Tracks stock across warehousesstoresor storage units.
- Order management: Straightforward pickingpackingand shipping workflows.
- Reporting: Inventory valuationsales trendsreorder reportsand more.
inFlow’s dashboard gives small businesses quick insight into salesCOGStop customersand outstanding orders. (Source: inFlow Inventory)
inFlow uses a pricing calculatorso your monthly cost depends on how many team memberssales ordersand integrations you need. There are three main plans plus an enterprise option:
Plan | Starting monthly price | Users | Locations | Integrations | Monthly sales orders |
|---|---|---|---|---|---|
Entrepreneur | $161 | 2 | 1 | 1 | 100 |
Small business | $436 | 5 | Unlimited | 3 | 1,000 |
Mid-size | $874 | 10 | Unlimited | 5 | Unlimited |
Enterprise | Custom | 25 | Unlimited | Unlimited | Unlimited |
inFlow Inventory also has lower monthly prices for annual billing.
QuickBooks Online includes reliable basic inventory toolsbut it isn’t designed to handle more advanced or multilocation needs. Before choosing an add-onit’s helpful to understand exactly where QuickBooks’ built-in features stop. The table below shows what QuickBooks Online can and can’t doso you can quickly determine whether it’s enough for your business.
What QuickBooks Online Can Do | What QuickBooks Online Can’t Do |
|---|---|
Basic stock tracking (quantities on handautomatic updates when you buy/sell) | No true multilocation inventory (cannot track separate stock levels across warehouses or stores) |
No multiple units of measure (must manually convert casespackseachesetc.) | |
Low-stock alerts when items hit reorder points | No bin/warehouse location tracking (can’t assign items to specific bins or shelves) |
Simple purchase order creation | No built-in barcode scanning for receivingcountingor picking |
Real-time sync to financials (COGSsalesadjustments update accounting automatically) | Not built for manufacturing (no BOMsassemblieswork ordersor production tracking) |
Basic reporting and item details | Limited customization for reports and item data fields |
Use QuickBooks alone if you:
- Operate from one location
- Manage a small catalog (under ~100 SKUs)
- Don’t build products or assemble kits
- Sell through one sales channel
Upgrade with an inventory integration if you:
- Manage multiple stores or warehouses
- Need barcode scanningdetailed warehouse workflowsor bin locations
- Sell across multiple channels (POS + ecommerce + marketplaces)
- Need manufacturingkittingor recipe/ingredient tracking
How to choose the right inventory integration for QuickBooks Online
Choosing the right inventory system depends on how complex your operations are and how you plan to grow. QuickBooks Online handles basic stock trackingbut the right add-on should streamline your daily workflows while keeping your accounting clean and accurate. Here’s what to consider as you compare options.
Integration depth
Look for an inventory system with a reliable QuickBooks sync. Some tools only push sales into QuickBookswhile others offer full two-way syncing for stock levelsPOsinvoicesand COGS. A deeper integration reduces manual entry and keeps your financial data consistent.
Inventory needs
Match the software to the complexity of your inventory. Simple retail operations may only need basic counts and alertswhile manufacturerswholesalersand multi-location businesses require features like assembliesbarcode scanningor serial and lot tracking. Choose a system designed to support the way you manage stock every day.
Sales channels
Select a tool that supports how and where you sell. In-store retailers benefit from strong POS featureswhile ecommerce and omnichannel sellers need real-time syncing across online storesmarketplacesand physical locations. The goal is to keep inventory accurate everywhere so QuickBooks receives clean sales and cost data.
Scalability and budget
Consider how quickly your business is growing. Entry-level systems are affordable and easy to learnbut may not support higher-order volumes or multiple users later on. More advanced platforms offer stronger automation and reporting. The best choice fits your needs today while leaving room to expand.
Frequently asked questions (FAQs)
Click through the sections below to read answers to common questions about the best inventory management software that integrates with QuickBooks:
Many inventory systems integrate with QuickBooks Online. Our recommendations are Zoho InventoryKatanaOdooSquareLightspeed RetailShopifyMarketManCin7 CoreSOS Inventoryand inFlow Inventory.
YesZoho Inventory integrates with QuickBooks. This integration allows you to sync your inventoryordersand accounting data seamlessly between the two systemsproviding a comprehensive solution for managing your business finances and inventory in one place.
YesSquare can be used for inventory management. Square for Retail offers inventory tracking featuresincluding stock managementlow-stock alertsand detailed reportingmaking it suitable for small to medium-sized businesses.
QuickBooks Online can track sales and expenses by locationbut it cannot track inventory quantities separately across multiple warehouses or stores. If you need true multilocation inventorysuch as transferring stock between sites or viewing on-hand quantities per warehouseyou’ll need an integrated inventory system like ZohoCin7 CoreSOS Inventoryor Lightspeed.
In most casesyes. When you use a dedicated inventory appthat system becomes your inventory source of truthwhile QuickBooks manages accounting only. Running inventory in both systems at the same time can create duplicate countsincorrect valuationsand mismatched COGS. Most providers recommend disabling inventory tracking in QuickBooks once the integration is live.